In a case of your interest for certification of your management system, the procedure is very simple:
- Fill in "Client Application Form "
- Following the filled " Client Application Form " we shall prepare the proposal of application for certification
- After accepting (signing) the "Proposal" by you we shall prepare proposal of "Certification Agreement"
- After "Certification contract Agreement" signing by both contractual parties, contract becomes valid and binding - "Certification contract Agreement" is signed for the period of 3 years (validity of Certificate is also 3 years)
- During 3 years of "Certification Agreement" validity we shall perform 1 certification audit and 2 surveillance audits (see below)
From the certification body point of view the management systems certification process has following stages:
Preparation stage
Certification audit - 1. stage
Certification audit - 2. stage
Award of the certificate
Preparation stage
Preparation stage is the stage comprising the audit preparation. Certification body shall delegate the audit team. Audit team is responsible for superior audit execution.
Certification audit - 1. stage
Certification audit - 1. stage is performed to obtain sufficient information and verification that the basic requirements for the proper function of management system were applied. Lead auditor verifies the competency of documentation concerning the requirements of relevant standards and regulations.
Certification audit - 2. stage
2.stage certification audit shall take place at the site of the client and individual workstations, which are audit subjects according to the clients requirements specified in the contract. Process of audit performance contains of these stages:
- preparation (programme) lead auditor shall elaborate the programme with the time schedule and requirements for the participation of individual competent people
- realization the process of audit performance
- Closing at the closing meeting with the certification organization management representatives audit team shall evaluate the audit process and shall determine the dates for nonconformities elimination.
- Evaluation output document from the certification audit is certification audit report. Report is elaborated by lead auditor, who is responsible also for its completeness and precision. Lead auditor is obligatory to incorporate all comments from auditors and technical experts, who participated at the audit, to the report, after the personal consulting.
Award of the certificate
If the Director of Certification Body does not discover any serious facts which would contradict lead auditor findings stated in the certification audit report and proposal of lead auditor for certificate awarding, Director shall issue the consistent statement to the lead auditor´s statement and shall award the certificate.
Surveillance audits
Certification body RIR performs surveillance audits once per year during the issued certificate validity. Surveillance audits are performed and documented analogical way like certification audit. Lead auditor shall elaborate the surveillance audit report.
Special Audits
A special visit may require to be made to the certificate company’s premises in the following circumstances
- RIR has reason to believe that the documented systems are inadequately maintained with major deficiencies in operation.
- Upon intimation by the certified company, of any significant change in the certified documented system. Including extension of scope visit will decide, whether the extension of scope sector can be granted or not.
- As a result of a complaint, by any party, any adverse publicity or contravention of the conditions of certification or other information received and suspended client. The special visits will be undertaken after due notice has been given and details agreed between RIR CERTIFICATION PVT. LTD. and visits will be undertaken after due notice has been given and details agreed between the certified company. Due care is take of the following.
- Information is given to the client in advance regarding the re-source of the visit with details.
- Due care is taken to select the auditor to Safeguard Lack of Reason to client for objection to the auditor.
- Suspension, Withdrawal, Extension and reduction of Certification.