In a case of your interest for certification of your management system, the procedure is very simple:

·        Fill in "Client Application Form "

·        Following the filled " Client Application Form " we shall prepare the proposal of application for certification

·        After accepting (signing) the "Proposal" by you we shall prepare proposal of "Certification Agreement"

·        After "Certification contract Agreement" signing by both contractual parties, contract becomes valid and binding - "Certification contract Agreement" is signed for the period of 3 years (validity of Certificate is also 3 years)

·        During 3 years of "Certification Agreement" validity we shall perform 1 certification audit and 2 surveillance audits (see below)

From the certification body point of view the management systems certification process has following stages:

Preparation stage

Certification audit - 1. stage

Certification audit - 2. stage

Award of the certificate

Preparation stage

Preparation stage is the stage comprising the audit preparation. Certification body shall delegate the audit team. Audit team is responsible for superior audit execution.

Certification audit - 1. stage

Certification audit - 1. stage is performed to obtain sufficient information and verification that the basic requirements for the proper function of management system were applied. Lead auditor verifies the competency of documentation concerning the requirements of relevant standards and regulations.

Certification audit - 2. stage

2.stage certification audit shall take place at the site of the client and individual workstations, which are audit subjects according to the clients requirements specified in the contract. Process of audit performance contains of these stages:

·        preparation (programme)  lead auditor shall elaborate the programme with the time schedule and requirements for the participation of individual competent people

·        realization  the process of audit performance

·        Closing at the closing meeting with the certification organization management representatives audit team shall evaluate the audit process and shall determine the dates for nonconformities elimination.

·        Evaluation output document from the certification audit is certification audit report. Report is elaborated by lead auditor, who is responsible also for its completeness and precision. Lead auditor is obligatory to incorporate all comments from auditors and technical experts, who participated at the audit, to the report, after the personal consulting.

Award of the certificate

If the Director of Certification Body does not discover any serious facts which would contradict lead auditor findings stated in the certification audit report and proposal of lead auditor for certificate awarding, Director shall issue the consistent statement to the lead auditor´s statement and shall award the certificate.

Surveillance audits

Certification body RIR performs surveillance audits once per year during the issued certificate validity. Surveillance audits are performed and documented analogical way like certification audit. Lead auditor shall elaborate the surveillance audit report.

 

Recertification

Client shall resubmit the Application information within 3 months before the expiry of certificate to calculate the audit time for the recertification audit that should be calculated on the basis of the updated information of the client and is normally approximately 2/3 of the audit time that would be required for an initial certification audit (Stage 1 + Stage 2) of the organization.

The recertification activity shall include the review of previous surveillance audit reports and consider the performance of the management system over the most recent certification cycle.

Recertification audit activities may need to have a stage 1 in situations where there have been significant changes to the management system, the organization, or the context in which the management system is operating (e.g. changes to legislation).

Recertification activities should be successfully completed prior to the expiry date of the existing certification, the expiry date of the new certification can be based on the expiry date of the existing certification. The issue date on a new certificate shall be on or after the recertification decision.

Following expiration of certification, RIR can restore certification within 6 months provided that the outstanding recertification activities are completed, otherwise at least a stage 2 shall be conducted. The effective date on the certificate shall be on or after the recertification decision and the expiry date shall be based on prior certification cycle.

Special Audits

A special visit may require to be made to the certificate company’s premises in the following circumstances

·        RIR has reason to believe that the documented systems are inadequately maintained with major deficiencies in operation.

·        Upon intimation by the certified company, of any significant change in the certified documented system. Including extension of scope visit will decide, whether the extension of scope sector can be granted or not.

·        As a result of a complaint, by any party, any adverse publicity or contravention of the conditions of certification or other information received and suspended client. The special visits will be undertaken after due notice has been given and details agreed between RIR CERTIFICATION PVT. LTD. and visits will be undertaken after due notice has been given and details agreed between the certified company. Due care is take of the following.

·        Information is given to the client in advance regarding the re-source of the visit with details.

·        Due care is taken to select the auditor to Safeguard Lack of Reason to client for objection to the auditor.

·        Suspension, Withdrawal, Extension and reduction of Certification.

 

Scope Extension

 

·        Upon the Request of the client through Application Form during the certification Cycle, the Scope of certification can be extended after Review during the Audit as per RIR Procedure 10 Certification process.

·        Minimum of Half man day & Maximum 1 Manday increase with Actual Manday required depending process activities or Manpower applicable if Scope Extension applicable on same IAF/EA code.

·        If Process activities is more complicated, then Separate Stage 1 Audit required under Scope Extension as per Man-day Calculation.

·        If Scope Extension is applicable on different IAF/EA code with Surveillance/ Recertification Audit depending the process activities or Manpower applicable under scope Extension then Separate Stage 1 Man-day Audit & Stage 2 Man-day followed with Surveillance/ Recertification Audit

·        Note: The increase of audit duration shown above factors shall be additional to the audit duration calculated based on the man day chart given in IAF MD 5. The actual increase shall be justified.